Convention Policies

AUTOGRAPH POLICY

As the autograph sessions are for a fixed amount of time, Autographs are NOT guaranteed. You are responsible for lining up on time, having money to purchase the autographs you want, and complying with all posted signage and autograph policies.

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BASIC CONVENTION POLICIES

These apply any time you are within convention space.  They include our policies on alcohol, Badges/Wristbands, Fragrance, Fresh Clothing, Hall Costumes, Hotel Guidelines, Hotel Rooms, Member to Member Relations, Public Displays of Affection (PDAs), Refunds, Registration, Reserved Seating, Room Parties, Signage, Smoking and Taking Care of Yourself.

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DISCOUNT POLICY

What do discounts apply to?  What value do they have?  How is it applied?  You’ll find all the answers here!

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PRIVACY PRACTICES

TCON Promotional Society (“TCON”), operating as “The Constellation Awards” and “Polaris”, is committed to safeguarding the privacy of the personal information of our attendees and volunteers that is protected under federal laws. This information includes identifying data about you that TCON has created or received about your past, present, or future convention attendances, volunteer duties, or convention committee planning activities. This notice tells you about the ways that TCON may collect, use, and disclose this protected personal information and about your rights concerning this protected personal information.

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ROOM PARTY POLICY

Room parties are very much a part of the culture of Polaris.  As a rule, the Sheraton Parkway Toronto North Hotel does not allow room parties; however, a limited number of room parties will be allowed at Polaris. Please note that they are subject to certain rules, set up by the hotel.

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WEAPONS POLICY

Anyone carrying any weapons or replica weapons, including swords, knives, batleths, or anything meant to represent a weapon must please bring their item to the Security Office for inspection, and for a review of our full weapons policy. Any club or organization wishing to set up a display of weapons or replicas must also contact the Security Office. Note that masquerade contestants are exempt from certain parts of our policy while participating in the masquerade.

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