Volunteers Wanted!
During the year, the Polaris Convention Committee (ConCom) tries and plans the best possible event for you, the attendees. But to make it happen we need you to volunteer!
Imagine if Polaris tried to run only with the ConCom members working: The pre-registration line would take forever with only two people to work the line. Who would help all the masquerade contestants prepare behind the scenes and who would be a cathcer in front of the stage? What would happen if we ran out of staples and a ConCom member had to run to the store?
Clearly, the convention would be a disaster! Each year, between 150-200 additional people are needed to help us staff every department so the Convention runs at peak efficiency over the weekend.
We know that you're likely coming to Polaris to see an actor or author, go to the Dealers' room, see a panel, or hang with some friends. We don't want you to miss out on any of the fun! But, you may find you have a couple of hours, over the weekend to spare and can help out. Great! If so, great! You can even pick when and where you want to work!
How to Volunteer: Locate the Volunteer department on your map. Just head there, and our friendly staff can sign you up and explain in more detail how volunteering works.
For helping us out, you can work towards a number exclusive thank you gifts which are listed below. In addition to our thank you gifts, we are continuing with our Special Volunteers Awards*! For EACH hour worked, you will earn a special voucher which may allow you to earn an extra reward. Awards include:
- 1 of 5 awards of $50 Polaris Dollars
- 1 of 3 sets of two, single day reserved seats in the main room
- DVDs or other award items donated by generous sponsors
(*See Special Volunteer Award Restriction Details Below)
Our regular Thank You Gifts are given out per the number of hours you choose to work:
- 1 hour or more: In addition to the special volunteer award vouchers, please come join us at a summer BBQ get together. The details of the BBQ will be provided to you by our Volunteers department.
- 4 hours or more: You can access the staff lounge for a light meal.
- At 4 hours: Our exclusive and collectors Crew Pin.
- At 6 hours: You get to pick one of the following:
- The Crew Pin and Exclusive Crew T-shirt; or
- 25% off a Terra-Level Membership (access to Polaris 23); or
- Access to Crash Space.
- At 8 hours: Pick 2 of 3 items at the 6 hour level.
- At 10 hours: All 3 items from the 6 hour level.
- At 12 hours: All 3 items above except the discount becomes 50% off a Terra-Level Membership (access to Polaris 23).
| Examples from Polaris 21 |
 |
Volunteer and Staff Shirt
This shirt is one of the thank you items volunteers and staff can earn for working Polaris.
Design by: Stephen Ferguson |
 |
Crew Pin
Another of the thank you items volunteers and staff can earn for working Polaris.
|
If you're arriving early, many departments -- for example, Main Room or Dealers -- could use your help! They start set up at 8 am!!! You could get 10 hours in before the convention even starts. Not coming quite that early? Ten Forward, the Lounge, Art Show, Pre-Registration and Registration always need help before opening ceremonies.
Similarly, if you are staying a bit late, most departments need help tearing down either Sunday evening or Monday morning.
And most of all...THANK YOU!!
We really couldn't do this without you!
*Special Volunteer Award Restriction Details:
(1) Odds of getting one of the additional volunteer awards will depend upon number of volunteers and number of hours worked.
(2) Volunteer awards are NOT available to members of the Convention Committee (ConCom). Staff level volunteers will be limited to a maximum of 12 vouchers total.
(3) Any volunteer awards won have no CASH value. The item must be accepted as is and cannot be exchanged for an item or cash of equal or partial cash value.
(4) $50 in Polaris award Draws: - 1 Fri., 2 Sat., 2 Sun. Polaris dollars will be 10 "bills" of $5 value. Only original bills will accepted. Most Polaris run de[artments, including advance registration and pre-registration accept Polaris Dollars. However, third parties, such as dealers, may choose not to participate. Polaris Dollars will not be accepted by the the hotel, in-hotel or surrounding restaurants and stores, or for parking. A person may only be awarded one of the five Polaris Dollar volunteer draws.
(5) The reserved seat award, to be drawn Saturday, is for two (2) (you and a friend) Sunday single-day reserved seats located near the front of the main room seating.
(6) Polaris and TCON Promotional Society do not take any responsibility for any injuries or damage that may be caused by thank you and volunteer award items donated by any sponsor.
